Job Title Tender Expert

Department: Business Development / Sales

Reports To: Business Development Manager / Commercial Manager

Job Summary

The Tender Expert is responsible for identifying tender opportunities, preparing and submitting competitive bid proposals, ensuring compliance with tender requirements, and coordinating with internal departments to secure government and private sector contracts. The role requires strong analytical, documentation, negotiation, and project coordination skills.

Key Responsibilities

• Monitor and identify government, NGO, donor, and private sector tender opportunities.

• Analyze tender documents, specifications, and eligibility requirements.

• Coordinate with technical, finance, legal, procurement, and management teams to prepare complete bid submissions.

• Prepare technical and financial proposals in accordance with tender requirements.

• Ensure all bid documents are accurate, compliant, and submitted before deadlines.

• Manage bid documentation, company certifications, licenses, and supporting documents.

• Respond to tender clarifications and post-submission requests.

• Maintain a tender calendar and submission schedule.

• Conduct competitor and market analysis to improve bid success rates.

• Track tender outcomes and prepare bid performance reports.

• Maintain records of all submitted, awarded, and unsuccessful tenders.

• Ensure compliance with company policies and procurement regulations.

Key Competencies

• Bid & Proposal Management

• Tender Documentation

• Government Procurement Knowledge

• Contract Administration

• Market Research

• Risk Assessment

• Stakeholder Coordination

• Problem Solving

• Attention to Detail

• Integrity and Confidentiality

Key Performance Indicators (KPIs)

• Number of tenders submitted on time.

• Tender compliance rate.

• Bid success (win) rate.

• Value of contracts awarded.

• Proposal preparation turnaround time.

• Number of documentation errors.

• Tender pipeline value.

• Customer/client satisfaction with proposal quality.

• Compliance with procurement regulations.

• Timely renewal of company certifications and tender documents.

Working Conditions

• Office-based with occasional travel for bid meetings, client visits, or tender openings.

• May require extended working hours during tender submission periods.

For Technology Companies (such as Ashewa Technology Solution)

The Tender Expert should have experience preparing bids for:

• ICT and Digital Transformation Projects

• ERP (Odoo) Solutions

• Software Development Projects

• Network & Infrastructure Projects

• Cloud Services

• Cybersecurity Solutions

• Hardware and IT Equipment Supply

• System Integration Projects

• Managed IT Services

This experience will enable the Tender Expert to effectively compete for government, enterprise, NGO, and donor-funded technology procurement opportunities.

Job Requirements

Qualifications

• Bachelor's degree in Business Administration, Procurement & Supply Chain Management, Marketing, Management, Engineering, Law, or a related field.

• Professional certification in procurement or contract management is an advantage.

Experience

• 3–5 years of experience in tender management, bid preparation, procurement, business development, or contract administration.

• Experience with government procurement and donor-funded projects is preferred.

Required Skills

• Strong knowledge of public procurement procedures and tender regulations.

• Excellent proposal writing and documentation skills.

• Strong analytical and attention-to-detail abilities.

• Project coordination and time management skills.

• Negotiation and communication skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Ability to work under pressure and meet strict deadlines.

How To Apply

Interested and Qualified candidates can apply using the email: hr@ashewa.com

Job Requirements Bachelor's degree in Business Administration, Procurement & Supply Chain Management, Marketing, Management, Engineering, Law, or a related field of study with relevant work experience out of with 3–5 years of experience in tender management, bid preparation, procurement, business development, or contract administration. How to Apply Interested applicants can submit their CV and relevant documents through the provided e-mail