Location/Duty Station: Benishangul Gumuz, Asosa Zone, Kurmuk Woreda Project Site
Roster: Fly-In/Fly-Out (6 Weeks On / 2 Weeks Off)
Company: Kurmuk Gold Mine PLC (KGM), a subsidiary of Allied Gold Corp
Employment Type: Full-Time | Site-Based

The Role

The Tender Administrator is responsible for managing and coordinating the complete tendering and bid administration process for the company. The role focuses on identifying tender opportunities, compiling compliant bid documents, coordinating submissions, maintaining tender records, and ensuring all tenders are submitted accurately and on time to maximize the company’s success in securing profitable contracts. The Tender Administrator serves as a key liaison between internal departments, clients, subcontractors, suppliers, and management throughout the tender lifecycle.

Key Responsibilities & Duties

Tender Identification & Opportunity Management

• Search and monitor tender portals, newspapers, government procurement sites, client websites, and other platforms for relevant tender opportunities.

• Evaluate tender opportunities against company capabilities and submission requirements.

• Maintain an updated tender calendar and submission schedule.

• Attend tender briefing sessions, site meetings, and pre-bid conferences when required.

Tender Documentation & Compliance

• Review and analyze tender documents, specifications, scope of work, and contractual requirements.

• Prepare tender compliance checklists and ensure all mandatory requirements are fulfilled.

• Compile, format, and finalize tender submission documents.

• Ensure all company documents, certificates, licenses, policies, and statutory documents remain valid and updated.

• Draft and update supporting documents such as:

  • Company profiles

  • Policies and procedures

  • Method statements

  • Capability statements

  • Project references

  • Technical submissions

• Ensure adherence to procurement laws, regulations, and client requirements.

Bid Coordination & Proposal Preparation

• Coordinate with internal departments to obtain pricing, technical information, schedules, and operational inputs required for tender submissions.

• Assist in preparing quotations, cost schedules, tender extensions, and commercial documents.

• Ensure all tender submissions are accurate, professionally presented, and error-free.

• Manage document version control and approval processes.

Submission Management

• Coordinate printing, binding, packaging, and submission of tender documents.

• Upload electronic bids through e-Tendering portals and procurement systems.

• Ensure all submissions are completed and delivered before deadlines.

• Track submitted tenders and follow up on outcomes and clarifications.

Records & Administration

• Maintain accurate electronic and physical records of all tender documents and submissions.

• Develop and maintain organized filing systems and tender databases.

• Update spreadsheets, trackers, registers, and reporting tools.

• Prepare tender status reports and submission summaries for management.

• Organize meetings, schedules, and communication related to tender activities.

• Respond to tender-related emails and correspondence professionally and promptly.

Vendor & Client Coordination

• Liaise with suppliers, subcontractors, and service providers to obtain quotations and supporting documentation.

• Maintain strong professional relationships with clients and stakeholders.

• Support vendor registration and prequalification processes.

Job Requirements

Qualifications & Experience

Education

• Bachelor’s Degree in: Business Administration, Supply Chain Management, Procurement & Logistics, Project Management Or a related field from a recognized Institution 

Experience

• Minimum of 2–5 years’ experience in tender administration, bid coordination, procurement, or a related administrative role. Experience in construction, mining, engineering, logistics, consulting, or infrastructure sectors.

• Knowledge of public procurement regulations and contract administration is highly advantageous.

• Certification in Procurement, Supply Chain, or Project Management is an added advantage.

Technical Skills

• Advanced proficiency in: Ms Office, Outlook & Email Management

• Experience using e-Tendering portals, ERP systems or Procurement platforms

• Strong document management and reporting skills.

• Tender Administration, Bid Coordination & Procurement Compliance

• Contract Documentation, Vendor Relationship Management

• Records & Database Management & Report Writing

• Risk & Compliance Awareness & Organizational & Planning Skills

• Timely submission of tenders.

• Accuracy and completeness of tender documents.

• Compliance rate of submitted bids.

• Number of successful tender submissions.

• Efficiency in maintaining tender records and databases.

• Response time to tender requests and clarifications.

Personal Attributes

• Excellent written and verbal communication skills.

• Strong attention to detail and accuracy.

• Ability to work under pressure and meet strict deadlines.

• High level of professionalism and confidentiality.

• Strong interpersonal and teamwork skills.

• Ability to multitask in a fast-paced environment.

• Self-motivated and proactive.

• Strong problem-solving and analytical skills.

How To Apply

Interested applicants who meet the above criteria are invited to send their CV, application letter, and relevant credentials within 20 (Twenty) consecutive days of this announcement to: kurmuk.hr@alliedgold.com

Subject Line: Tender Administrator
Deadline for Application: June 22, 2026

Female candidates are highly encouraged to apply.
Only shortlisted candidates will be contacted

Job Requirements Bachelor’s degree in Business Administration, Supply Chain Management, Procurement & Logistics, Project Management or a related field, with 2–5 years of experience in tender administration, procurement, or similar roles within construction, mining, engineering, logistics, consulting, or infrastructure sectors. -Key responsibilities include identifying tender opportunities, preparing compliant bid documents, coordinating submissions, maintaining records, and liaising with internal departments, suppliers, subcontractors, and clients. The role requires strong knowledge of public procurement regulations, advanced proficiency in MS Office and e‑Tendering portals, and excellent communication and organizational skills. How to Apply Interested applicants can submit their CV and relevant documents through the provided e-mail