Location: Addis Ababa (Ethiopian ICT Park)
Employment Type: Full-Time
Application Deadline: in 10 working days of the announcement date
Reports to: Chief Executive Officer (CEO) & Deputy CEO

About PASSION Technologies PLC:

Passion Technologies PLC is a dynamic, technology-driven enterprise at the forefront of Ethiopia's digital transformation. Originally established in 2006 and now headquartered at the Ethiopian ICT Park in Addis Ababa, the company has evolved from a trading firm into a multifaceted technology leader with a strong operational base in the Tigray Region.

We operate across three core areas: telecommunications infrastructure deployment (tower installation, OSP fiber optic cabling), authorized distribution for Safaricom Ethiopia (including M-PESA float management and product distribution), and emerging commercial ventures (EV charger installations, specialized civil works). As an active implementer for major industry players such as Safaricom, Huawei, and ACE Technology, the company is currently in a rapid growth phase, managing complex projects across multiple locations.

To support our executive leadership in this fast-paced environment, we are seeking a highly organized, discreet, and proactive Executive Secretary to provide high-level administrative and coordination support to the CEO and Deputy CEO.

Job Summary

The Executive Secretary will serve as the primary point of contact for internal and external stakeholders interfacing with the Office of the CEO. This role requires exceptional organizational skills, absolute confidentiality, and the ability to manage complex schedules, communications, and documentation in a project-driven, multi-location company (Addis Ababa, Tigray, and other project areas).

Job Requirements

Education:

Bachelor's degree in Secretarial Science, Office Management, Business Administration, or a related field. A Master's degree or advanced diploma in Executive Secretarial Studies is an advantage.

Experience:

Minimum of 4 years of experience as an Executive Secretary, Personal Assistant, or Administrative Officer, preferably supporting C-level executives.
Experience in a telecommunications, construction, engineering, or technology-driven company is highly desirable.
Prior exposure to project-based environments or multi-location operations (e.g., Head Office and regional offices) is an advantage.

Duties and Responsibilities:

Executive & Administrative Support:

Manage and maintain the CEO and Deputy CEO's complex calendars, including scheduling internal meetings, external client engagements (Safaricom, Huawei, ACE Technology), and project site visits.
Screen, prioritize, and respond to incoming calls, emails, and correspondence on behalf of the executive leadership.
Prepare, proofread, and format high-level documents, including meeting agendas, presentations, reports, and confidential correspondence.
Coordinate travel arrangements (domestic and regional), including flight bookings, accommodation, vehicle logistics, and itineraries.
Process expense reports, purchase requisitions, and other administrative documents related to the executive office.

Meeting & Governance Coordination:

Organize and coordinate executive meetings, including sending invitations, preparing materials, recording minutes, and tracking action items.
Support the coordination of departmental meetings between the CEO and representatives from Engineering, Finance, HR, EHS, and Operations.
Ensure timely distribution of reports, memos, and other governance documents to the executive team and relevant department heads.

Document & Information Management:

Maintain a secure and organized filing system (physical and digital) for sensitive company documents, including contracts with Safaricom, Huawei, and ACE Technology, purchase orders, and project documentation.
Assist in tracking key deliverables and follow up on action items assigned to various departments.
Handle confidential information with the utmost discretion, including employee data, financial information, and strategic plans.

Stakeholder & Office Management:

Serve as the first point of contact for visitors to the executive office, ensuring professional and courteous reception.
Liaise between the CEO's office and department heads (Finance, HR, Engineering, Procurement, Sales) to facilitate smooth information flow.
Coordinate with the HR and Administration teams on company events, board meetings, and executive-level communications.
Manage office supplies and equipment for the executive suite as needed.

Skills & Competencies

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an advanced level.
Experience with digital filing systems and document management.
Excellent typing speed and accuracy (minimum 50 wpm).
Confidentiality & Integrity: Demonstrated ability to handle sensitive information (employee data, financial reports, contract negotiations) with absolute discretion. Must be willing to sign a Non-Disclosure Agreement (NDA).
Organization & Planning: Exceptional ability to manage multiple priorities, anticipate executive needs, and meet deadlines in a fast-paced, growth-oriented environment. Strong attention to detail.
Communication: Excellent written and verbal communication skills in English and Amharic. Ability to draft professional correspondence, take accurate minutes, and interact effectively with internal teams (Engineering, Finance, HR) and external partners (Safaricom, Huawei, ACE Technology).
Proactiveness & Problem-Solving: Ability to work independently, identify issues before they arise, and propose practical solutions with minimal supervision.
Teamwork & Collaboration: Willingness to work closely with department heads and administrative staff to support company-wide goals.
Professionalism: Punctual, well-groomed, and courteous at all times. Remains calm and effective under pressure, especially during high-stakes project reporting cycles.

How To Apply

Interested applicants who meet the minimum requirements are invited to submit the following documents via email to: talents@passiontechnologiesplc.com CC: abraha@passiontechnologiesplc.com

Updated CV highlighting relevant experience (including executive support roles).
Cover Letter addressed to the CEO, explaining your interest and suitability for the role.
Copies of educational credentials and work experience testimonials.
Subject Line: Application for Executive Secretary
Note: Incomplete applications or those sent after the deadline will not be considered.

PASSION Technologies PLC is an equal-opportunity employer and encourages applications from all qualified individuals, including women and persons with disabilities.

Job Requirements Master's or Bachelor's Degree or Diploma in Secretarial Science, Office Management, Business Administration or in a related field of study with relevant work experience. Experience in a Telecommunications, Construction, Engineering, or Technology-Driven company is highly desirable. Prior exposure to project-based environments or multi-location operations (e.g., Head Office and regional offices) is an advantage. How to Apply Submit your application and CV along with supporting documents via email: talents@passiontechnologiesplc.com CC: abraha@passiontechnologiesplc.com with a subject line: Application for Executive Secretary

Supervisor, Staff Performance and Rewards

Not Specified