Internal/External Vacancy Announcement

• Position title: Project Coordinator Support

• No. of positions: 1

• Place of work: Gonder

• Position holder report to (direct and functional supervision): Direct : Coordinator/Base Responsible; Functional : Operational Deputy Head of Mission/Head of Mission

• Terms of employment:  3 Months with a possibility extension

• Positions that report to this position holder(if any): N/A

Remuneration and Benefits:

• Starting gross salary : 34,240 Ethiopian Birr

• Medical cover: as per the organization policy

• Hardship allowance: 30 % till 5,500

• Closing date   26/04/2023

Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crises situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the bases of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.

MSF-Holland in Ethiopia currently operates in five projects (North Gonder, Abdurafi project, in Tigray emergency response projects Shire, in Somali region- Wardher project, in Gambella region; Kule project with diversified workforce.

 Main PurposeProviding support to the Project Coordinator (or other Coordinator/Base Responsible) in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.

 Representing MSF externally together with the Project Coordinator (PC), base responsible or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externallyMonitoring, analysing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developmentsAssisting in exploratory missions and assessments as needed and participating in the development of security plansAssisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator. • Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.Translation and to review documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)Performing assigned additional responsibilities or tasks as required by the Project Coordinator Specific Accountabilities:Actively contributes to the MSF identity, values and principles by reflecting, discussing and contributing to the project objectives.File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc.) in order to ensure information sources accuracy and its availability on regular basisExecute clerk-related activitiesTranslate documents and interpret when needed ensuring neutrality, respect, accuracy, cultural sensitivity and confidentiality.Sets up accurate filing systems and ensures that they are being maintainedPrepare and conduct briefings on the project context to new employees in order to facilitate their integration on board and within the project environment.Ensures the continuity of relations with local actors and keeps updated the list of contacts.Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.Participate in mobile clinics and health assessments in the catchment areasWork independently with remote managementPractice principles of neutrality and impartiality

Job Requirements

Education

Diploma or TVET Level 4 with Competency Certification (COC) /Degree preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.)

Experience

Desirable two years previous  experience in  similar jobs in the field of humanitarian aid with NGOs experience managing facilities, energy, water, infrastructure, IT.

Languages                                  

Mission language (English) Essential. Local language essential.

Knowledge

Essential computer literacy (word, excel)

Competencies

•          Results and Quality Orientation L1

•          Teamwork and Cooperation L1

•          Behavioural Flexibility L1

•          Commitment to MSF Principles L1

•          Service Orientation L1

•          Stress Management L2

How to Apply

Register using the following LINK

Please submit CV and application letter including photocopies of all supporting documents (all documents have to be put into an envelope on which the position you are applying for should be writtten) to the address given below:

MSH-Holland Gonder base in Azezo

Dear applicants: - Please Note that we only contact short-listed candidates.Only Short listed candidates with the required documents allowed to attend further assessment.

Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancellation from the recruitment process and if found after employment it will lead to termination.